Work-packages
Work-package 7: Project management and evaluation
The Management activities must secure the day to day management of the project from administrative and financial viewpoint. As demonstrated by the numerous Erasmus Thematic Network in past, including the experience of EUI-Net, managing a project with a partnership of 53 partners include a huge amount of work. Project bilateral agreements, administration of the expenses, recovering of all justifying documents for the reporting purposes, planning the events with venue, accommodation and flights, the reimbursement process with such a large amount pf partners is extremely time consuming, despite a clear set of procedures previously defined. From this reason, for this project, the actual number of partners has been reduced as much as possible, while the relevance of those retained increased and keeping the representation of all eligible Erasmus countries. Other tasks, include:
  • To ensure the development of the projects` activities and achievement of the results;
  • To monitor the activities within the SNet`s and KA`s;
  • To evaluate the quality of the project results;
  • To implement and evaluate the dissemination programme;
  • To establish the directions of cooperation and to evaluate the quality of internal cooperation;
  • To evaluate the financial activities and the items of the budget;
  • To establish and implement the corrective measures after the activities are evaluated.
Task
ref.
Description
(What)
Methodology
(How)
Deadline
(When)
Task coord
(Who)
Monitoring /
Quality indicator
7.1
Quality and evaluation plan
Quality management procedures. External evaluation of the project (last year)
Month 6
Month 36
UTBv (Doru Talaba)
- Procedures and qual. form templates
- Ext evaluation report
7.2
Defining the restricted area of the website for the project management
The restricted area will include a facility for the partners to upload contributions, News, Project documents download etc
Month 6
UTBv (Doru Talaba)
Web management restricted area operational online
7.3
Develop overall methodology and activity plan within each WP
Annual General Assembly
Annually
UTBv (Doru Talaba)
WP operational plan on the website
7.4
Contract administration and financial management: subcontracts, reimbursements etc
Bilateral communication with each partner
Permanent
UTBv (Simona Lache)
Project contractual Documents and timely reimbursements
7.5
Reporting activities
Online collaboration with the partners
Periodically - accor-ding to the contract
UTBv (Doru Talaba)
Report submission meet deadlines